Call-up Process
A clear process for selecting call-up players fairly, efficiently, and with full communication between managers.
Weekly Call-up Player Selection
This page outlines the SSSA call-up process following each week’s games. The goal is to make sure managers have a fair and organized way to add needed players while keeping every manager informed.
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Call-up Process Following Each Week’s Games
1. BYE Team Manager Notification
The BYE team manager notifies managers of the players available for call-up the following week.
2. Managers Meet After Games
All league managers meet following the games and select call-up players in reverse order of league standings by percentage. Ties are broken by agreeable means.
3. Selected Players Belong to That Team
Each player selected in the call-up meeting may only play for the team selecting him or her. Playing for any other team is grounds for a protest and possible game forfeiture.
4. Additional Call-ups After the Meeting
Following the call-up meeting, managers may add additional call-up players as needed.
Goals of the Call-up Process
Fair Selection Order
Each team should have the opportunity to pick a call-up player in the appropriate order as quickly as possible.
Full Manager Awareness
Each manager should be aware of the call-up players selected by other teams.
Recommended Process When Rain Outs Prevent a Call-up Meeting
If rain outs prevent a normal call-up meeting, managers should use the following recommended process to complete call-ups quickly and fairly.
1. Coordinator Starts the Round
The League Coordinator, or the manager with the first pick if there is no Coordinator, will coordinate this round of call-ups until all teams have made their first selection.
2. First Pick Emails the Next Manager
After making one selection, the coordinator manager emails the #2 call-up manager and copies all other league managers. Phone calls or texts may also be appropriate at times.
3. Continue in Order
The #2 call-up manager makes one selection and emails the #3 call-up manager, copying all managers. This continues in order.
4. Use Reply All
Managers should continue the process using “Reply All” so the email string contains all of the information needed by each team. This may take multiple rounds. If using SMS, use the same group text being used by the manager.
5. Final Manager Confirms Completion
Once the final call-up need is filled, the last manager selecting should “Reply All” that the call-up process is completed.
6. Additional Call-ups After Completion
After the call-up process is completed, additional call-up players may be added if needed.
Manager Reminders
This Is a Recommended Process
The rain-out call-up process is not a rigid set of rules to be followed exactly. Additional factors may be involved and may require alternate steps to accomplish the goals of fairness, speed, and clear communication.
Cooperation Is Key
Cooperation and understanding between league managers is needed to complete the call-up process quickly and fairly. Each manager should note “completed” when finished with his call-ups.
Related League Documents
Use the links below to review related SSSA rules and league documents.
Sarasota Senior Softball Association
A fair call-up process keeps games balanced, teams informed, and league play running smoothly.
