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BYLAWS
OF THE
SARASOTA SENIOR SOFTBALL ASSOCIATION
September 9, 2020
ARTICLE I
IDENTITY AND PURPOSE
Sarasota Senior Softball has been organized for the purpose of providing a framework in which players who are 55 years of age and over can play softball in an organized league format.
ARTICLE II
BOARD OF DIRECTORS
The affairs of the organization shall be managed by a Board of Directors consisting of nine (9) directors. A majority of the Board of Directors shall constitute a quorum to transact business at any meeting of the Board. The action of a majority present at a meeting at which a quorum is present shall constitute the action of the entire Board of Directors. (If only five Directors attend a meeting, then all must be in the affirmative.) The exception to the above will be that any change in the By-Laws will require six (6) affirmative votes of the Board of Directors.
Any vacancy occurring on the Board of Directors shall be filled by the Board of Directors.
ARTICLE III
NOMINATING AND ELECTION OF THE BOARD OF DIRECTORS
Updated June 15, 2023
There will be an election each year for the purpose of electing a Board of Directors.
*The Board will consist of nine (9) members and their responsibilities are to govern the Sarasota Senior Softball Association, (SSSA).
*Any person who is on a roster of a Senior Softball League Team in Sarasota, and has resided in the State of Florida for thirty (30) weeks of the previous fifty-two (52) weeks prior to the date set for the Board of Directors Election, may submit his name in nomination as a candidate for the Board. In addition, all candidates for nomination to the Board Of Directors agree that, if elected, they will participate as an active player in either at least one fall/winter League during their tenure as a Board member.
*The Board reserves the right to refuse any nomination if doubt exists about the qualifications.
*A candidate for nomination to the Board of Directors must submit his name to the current President, in writing, no later than the second (2nd) Monday in February.
*Online voting will take place from the third (3rd) Monday in February through the second (2nd) Tuesday in March.
*Any current SSSA player or manager will be allowed to vote.
*Five (5) directors will be elected in the odd-numbered years and four (4) directors in the even-numbered years; all terms will be for two (2) years.
ARTICLE IV
POWERS AND DUTIES OF THE BOARD OF DIRECTORS
The Board of Directors shall have the power:
*To call meetings of the Board
*To appoint and remove Officers
*To collect such monies as necessary to run the organization
*To authorize and cause the organization to enter into Contracts as needed
*To conduct any and all other business that may be decided on by the Board
The Board of Directors shall have the following duties:
*To conduct any Board of Directors meeting by Roberts Rules of Order
*To cause to be kept a complete record of all of its actions, including minutes of meetings
*To suspend or remove a manager or player who does not adhere to or enforce the rules set down by the Board of Directors
* To supervise all Officers and to see that their duties are properly performed
*To cause a full and complete accounting of all organization funds, and to pay all expenses incurred on its behalf.
The President is to present to the Board a preliminary budget outlining current year to date, and the proposed budget for the next fiscal year at the June meeting. The final budget shall be delivered to the Board for approval at the July meeting. The fiscal year is defined as July 1 thru June 30.
ARTICLE V
OFFICERS
The officers shall consist of a President, a Vice- President, a Secretary and a Treasurer. All Officers, with the possible exception of the Treasurer at the discretion of a majority of the Board, shall be members of the Board of Directors.
All of the Officers shall be elected by the Board of Directors at the next meeting following the last day of March. Each officer shall hold office until his successor shall have been duly elected and qualified, or until his earlier resignation or removal.
A vacancy in any office may be filled by the Board of Directors for the unexpired portion of the term.
All officers shall hold office at the pleasure of the Board of Directors.
The President shall preside at all meetings of the Board of Directors, and shall see that all orders and resolutions of the Board of Directors are carried out.
The Vice- President shall perform all duties of the President in his absence.
The Secretary shall keep and distribute the minutes of all proceedings. He shall keep the records of the organization.
The Treasurer shall receive and deposit in appropriate bank accounts all monies of the organization and shall disburse such funds as directed by the Board of Directors. However, disbursements may be made in the ordinary course of business conducted within limits set by the Board of Directors. The Treasurer shall make a report to the Board of Directors at regularly called meetings.
